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Statute and Bylaws

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The Council of Asian Science Editors (CASE)

Statute
1. General Rules 5. Financial Resources and Fiscal Year
2. Organization 6. Condition of Services
3. General Assembly 7. Supplementary Provision
4. Bylaws
Bylaws for the Election of President and Secretary-General

Bylaws for Standing Committees
1. Chairs
2. Standing Committee Tasks

Statute    Approved at the General Assembly: July 2, 2014     Approved at the General Assembly: July 21, 2016

Article 1. General Rules

1.1. Name

The name of the Council shall be the Council of Asian Science Editors (abbr. CASE).

1.2. Objectives

CASE is a non-governmental, non-partisan and non-profit organization that aims to improve the quality of science research journals published in Asia by consulting regulations on the editing and sharing of information about editing and publishing such journals, thereby contributing to the development of science and human well-being.

1.3. Location

The CASE office shall be located in Seoul, Korea until the stabilization of the organization’s activities and budget.

1.4. Activities

To fulfill the objectives stated in 1.2., projects will be carried out toward the following goals:

1) Cooperation and exchanges among science journal editors in Asia;
2) Development of guidelines for the improvement in quality of science journals;
3) Education on writing and reviewing academic articles and academic journal editing;
4) Cooperation with applying for the listing of science journals in international index databases;
5) Investigation into the research and publication ethics of academic articles and journals;
6) Promoting project partnerships among science journal editor communities;
7) Initiation of other projects deemed necessary for the development of science journals.

Article 2. Organization

2.1. Organization

CASE comprises its members, Executive Board, Standing Committees and others appropriate bodies as determined by the Executive Board.

2.2. Membership

CASE shall comprise individual members and organizational members.

Individual members shall include editors or editorial board members, manuscript editors, managing editors, and anyone who is interested in science editing.

Organizational members may include academic societies, publishers, and other organizations directly or indirectly involved in scientific research publication.

2.3. Appointment of Members

Members shall be appointed through the recommendation of at least one member and approved by the Executive Board. Membership shall be renewed every four years by approval of the Executive Board.

2.4. Rights and Duties of Members

All members have equal rights and duties. Members are not obligated to pay an annual membership fee until the Executive Board chooses to implement such a policy. Members may participate and vote in meetings of the General Assembly.

2.5. Executive Board

The Executive Board shall be convened to ensure that the mission of CASE is achieved. The Members of the Executive Board shall consist of the President, Immediate Past President, two Vice Presidents, Secretary-General and Committee Chairs.

The administration of CASE shall be effected through the Executive Board, which shall meet at least once a year. The quorum of the Meeting of the Executive Board shall be half the number of voting Executive Board Members and resolutions shall be decided by a simple majority of Executive Board Members.

2.6. Appointment and Tenure of Executive Board Members

For electing the President and Secretary General (SG) of the council, the Nominations Committee evaluates the candidates and elects the President and the SG of council. The President-elect and the SG-elect of the council as elected by the Nominations Committee shall be approved by the membership at the regular General Assembly (See “Bylaws for the Election of President and Secretary-General”) .

The President shall appoint the Vice Presidents and Committee Chairs. The Vice Chairs of each Committee shall be appointed by the President based on each Chair’s recommendation.

The term of the Executive Board Members will be 2 years. The President can be reelected for another term, serving a maximum of 4 years, while there shall be no restriction on the number of terms for all other Executive Board Members. Each term of office shall commence with the close of the session of the regular General Assembly.

2.7. Honorary President

CASE may appoint an Honorary President. The Honorary President shall be recommended by the Executive Board and approved by the General Assembly.

2.8. Committees

CASE shall have the following Standing Committees: Education and Training Committee, Publication Ethics Committee, Information and Publication Committee, External Affairs Committee, and Advisory Committee.

The Chair of each Committee shall appoint 5–10 Committee Members. The tenure of Standing Committee Members will be the same as for the chair: two years per term. Ad Hoc Committees shall be established by the recommendation of the Executive Board according to the needs of Committee Members or a recommendation of the President.

2.9. Secretary-General

The Secretary-General shall oversee the administrative and financial activities of CASE under the directives laid down by the Council and supervised by the President. The Secretary-General shall be responsible for the exchange of correspondence and for keeping records of individual membership in CASE.

Article 3. General Assembly

3.1. Assembly Meeting

The regular General Assembly meeting shall be held once every two years. An extraordinary General Assembly meeting may be called for by the president upon the petition of more than one-third of the members. The quorum of meetings of the General Assembly shall be 10% of the members.

3.2. Speaker

The President of CASE shall be the Speaker in meetings of the General Assembly and Executive Board.

3.3. General Resolutions

The General Assembly shall consider and approve the clauses submitted by the Executive Board, and may put forth a written resolution when necessary.

1) Amendments to the Statute and Bylaws
2) Operational planning
3) Budgets and settlement of accounts
4) Appointment of board members
5) Other matters raised by the Executive Board

3.4. Resolutions of the General Assembly

The resolutions shall be decided by a simple majority of members. Members of CASE unable to be present at a meeting of the General Assembly may appoint a proxy for the meeting who may vote on their behalf.

Members present by proxy shall be included in the count of the quorum of the meeting.

Article 4. Bylaws

The Bylaws shall be formulated by the Executive Board to ensure the smooth operation of CASE. The Executive Board shall have the right to propose amendments to the Bylaws. These Bylaws must be reported to the General Assembly for approval.

Article 5. Financial Resources and Fiscal Year

The financial resources of CASE may be drawn from event registration fees, public subsidies, contract fees, subsidies from other organizations and donations. Donations and other financial support will be sought from members and other similar bodies, governments, public or private organizations, corporations and private individuals as appropriate. The fiscal year of CASE shall correspond to the calendar year (January–December).

Article 6. Condition of Services

Members of the General Assembly, the Executive Board and Committees will not be paid for the exercise of their mandate. No part of the income or assets of CASE or of the finances or assets administered by CASE shall be used for the benefit of any member or any person involved in CASE. Payment from CASE may cover reimbursement of expenses and contracts for services associated with carrying out the business of CASE, contracts, employment of staff and any associated cost approved in principle by the Executive Board.

Article 7. Supplementary Provision

All Executive Board members for the first term in the existence of CASE will be elected or appointed in the inaugural General Assembly meeting.

Bylaws for the Election of President and Secretary-General
Approved at the General Assembly: July 21, 2016

For election of the President and Secretary General (SG) of the council, the following rules shall apply:

1. The Nominations Committee is chaired by the immediate past president and the committee is composed of the members of the Executive Board (EB). In case the immediate past president were not able to Chair the committee, the Chair of Advisory Committee of CASE acts as the proxy.

2. The Chair of the Nominations Committee should call for nominations for President and SG by e-mail at least two months prior to the start of the regular General Assembly (GA) meeting.

3. Nominations must be received in writing by the Chair via the Secretariat. The deadline for receiving nominations is one month from the day of the announcement calling for nominees.

4. Candidates should provide a brief statement to the Chair regarding their qualifications for the President or the SG. This statement must include: a signed letter agreeing to the position, a vision statement, and biographical information (education, professional experience).

5. The Nominations Committee evaluates the candidates and elects the President and the SG of council.

6. The President-elect and the SG-elect of the council as elected by the Nominations Committee shall be approved by the membership at a regular GA meeting.

Bylaws for Standing Committees     Approved at the General Assembly: July 2, 2014

1. Chairs

The Chairs of the Standing Committees shall oversee the Committees’ tasks, and they shall serve as the Speakers for their respective Committees.

2. Standing Committee Tasks

2.1. The Education and Training Committee shall manage training activities related to the writing and review of scientific research articles, and editing of academic journals, and shall manage the annual academic conference of CASE. The committee shall manage the training activities for manuscript editors, provide the style and format for manuscript editing, manage a system for the certification of professional scientific manuscript editing, and other work related to manuscript editing.

2.2. The Publication Ethics Committee shall plan and perform activities related to the ethical publication of research articles.

2.3. The Information and Publication Committee shall take responsibility for the processes of compiling content and publishing newsletters and an official journal of CASE, and for management of the website.

2.4. The External Affairs Committee shall manage relations with international academic societies and institutions, and relationships among members.

2.5. The Advisory Committee shall provide advice on scientific and technical issues concerning the editing and publication of science journals published in Asia and make appropriate recommendations to the Executive Board.

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